Skip to content
Staff

Employees and managers

The difference between employees and managers on a store's Staff page, what each row menu does, and how to make someone both.

3 min read

Each store's Staff tab has two lists. Employees are the people who work shifts: they're the rows on the roster. Managers are the people who run the store in WeRoster: they build, publish and lock rosters, manage staff and decide on leave. Someone can be in both lists, which is common for duty managers who also work on the floor.

To get there, click Stores in the top bar (or tap Stores in the bottom tab bar on a phone), open the store, then click the Staff tab.

The Employees list

Each row shows the person's name, Email, Last active, Hourly wage (only if you can see wages) and Weekly hours. On a phone, each person is a card showing their wage and hours. Next to the name you might see:

  • Owner: the person who owns the store.
  • Manager: they're in the Managers list too.
  • Email not verified: they haven't confirmed their email yet, so they won't get roster emails. Click the label for what to do.
  • No PIN: shown when the store uses an in-store terminal and they don't have a clock-in PIN yet. Click it to make one.

Click a row (or Edit) to change their name, email, hourly wage and weekly hours. See Changing wages and contracted hours.

The ... menu at the end of each row has:

When a store has more than six employees, a Search staff box appears above the list.

The order staff appear on rosters

The button above the list shows A to Z or Custom order. Click it to choose:

  • A to Z by first name
  • Custom order
  • Change custom order...: drag people into the order you want, then click Save order. This works on phones too.

The Managers list

Shows each manager's name, Email and Last active. The ... menu on each row has:

  • Add to the roster as an employee: puts them in the Employees list so they can be rostered.
  • Remove as manager: they can no longer edit or publish rosters for this store.

Add a brand new manager with New manager. Enter their First name, Last name and Email, then click Add manager. They get an email invite. If they already use WeRoster, use the email they sign in with. See Adding your staff.

What managers can do

Managers can edit, publish and lock rosters, add and remove staff, approve or deny leave, review shifts, send announcements and change most store settings. They see wages only if the owner has turned on Managers can see wages in the store's Settings tab. They can't turn that setting on themselves, transfer or archive the store, create new stores, or see billing. See Owners, managers and employees.

Employees can't open store pages. If they try, they're taken to their Timetable.

Who can do this

Owners and managers can manage both lists.