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Adding your staff

Add employees and managers to a store, what email they receive, and how they set their password.

3 min read

Add staff from your store's Staff page with New employee. You only need their name and email. WeRoster emails them a link to verify their email and choose a password, and they're ready to put on the roster straight away.

Adding an employee

  1. Open the store (from Stores, or its card on your Timetable) and click the Staff tab.
  2. Click New employee at the top right of the store header.
  3. Fill in First name, Last name and Email. If they already use WeRoster (for example at another store), use the email they log in with.
  4. Optionally add their Hourly wage and Weekly hours. The wage is only saved if you can see wages (see below). Hours can be a number like 20 or a range like 15-20.
  5. Click Add employee. On a computer you can click Save and add another to keep the form open for the next person.

They appear in the Employees list straight away.

What your staff receive

New staff get an email titled Please verify your email address with a Verify Email & Create Password button. Clicking it confirms their email, logs them in and shows a Welcome page where they choose a password. They click Save password and see my shifts and land on their Timetable.

If the link has already been used, the page says That link has expired and offers Log in or Set your password. Staff can also click Set your password on the log in page and enter the email you added them with to get a fresh link.

People who already have a WeRoster account don't get a new invitation. They see the store next time they log in.

Staff who haven't verified their email

Until someone verifies their email, an orange Email not verified label shows next to their name on the Staff page and they won't get roster emails or notifications. Click the label to see why it matters.

  • If the address is wrong, click Edit on their row (or tap their row on a phone), fix the Email and click Save changes.
  • If it's right, ask them to check their inbox and spam folder for the verification email.
  • If they can't log in, open the ⋯ (more) menu on their row and choose Email a password reset link. Someone who has never set a password gets a Choose your WeRoster password email instead.

Adding a manager

Managers are listed in their own Managers section below the employees on the Staff page.

  1. Click New manager in the Managers section.
  2. Enter First name, Last name and Email.
  3. Click Add manager.

To make an existing employee a manager, open the ⋯ menu on their row and choose Make a manager too. Managers only appear on the roster if they're also an employee: in the Managers list, open the ⋯ menu and choose Add to the roster as an employee. See Employees and managers.

Staff who work at more than one store

Add them to each store using the same email address. They keep one login and can switch between stores on their Timetable. On your subscription, each person is only counted once, however many of your stores they work at.

Who can do this

Owners and managers of the store can add employees and managers. Managers only see and set wages if the owner has turned on Managers can see wages in the store's Settings.