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Stores

Store settings

Every option on a store's Settings tab: store details, roles, wage visibility, PDF attachments, roster naming, shift tracking, the terminal link and PIN, and ownership.

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Each store has a Settings tab in its header, next to Rosters, Staff, Leave and Shifts. On a phone, swipe the tabs sideways to reach it. The page has up to four sections: Store details, Rosters, Shift tracking and, for the owner, Ownership.

Store details

  • Name and Address: what your staff see.
  • Roles: the jobs your staff do, separated by commas (for example Barista, Kitchen, Front of house). These fill the role choices on the roster.
  • Description (optional): a note about the store.

Click Save changes when you're done.

Rosters

These save as soon as you change them.

  • Managers can see wages: show pay rates and wage costs to managers, not just owners. Only the owner sees this switch.
  • Attach the roster as a PDF: include a PDF copy in the emails staff get when a roster is published or changed.
  • Name each roster by: Monday's date or Sunday's date. This changes which date names each roster week. Weeks still run Monday to Sunday.

Shift tracking

Turn on the Shift tracking switch to have staff clock in and out. Then choose how:

  • Clock in on their own phone: staff clock in from their WeRoster account, wherever they are.
  • Clock in on a shared device in store: set up a tablet or computer as a terminal. When this is on, you also get:
    • Terminal link: click Copy link, or Open to open the terminal on this device.
    • Terminal PIN: 4 digits that unlock the terminal. Once a PIN is saved you'll see PIN set, and the box reads PIN set, type a new one to change it. Type a new PIN and click Save PIN to change it. Changing it locks every terminal until the new PIN is entered.
  • Shift jobs (optional): one per line. Staff pick one when they clock in. Saves when you click away.

With the in-store terminal turned on, a Terminal tab also appears in the store header. See Turning on shift tracking and Setting up the clock-in terminal.

Ownership

Only the owner sees this section.

When a store is archived, a This store is archived section appears at the top of Settings, with a Reactivate store button for the owner.

Who can do this

Owners and managers can change Store details, the Rosters settings (except Managers can see wages) and Shift tracking. Only the owner can change Managers can see wages, transfer, archive or reactivate the store. Employees can't open store pages.